A lead comes in Friday night and sits until Monday, by when two other builders already called back.
We build automation inside QuickBooks Online, JobTread, and your email and calendar that catches the leads, the change orders, and the job costs your office tracks by memory today. You keep every account. The system runs the follow-up so your staff do not have to remember to.
Every builder's office runs the same six jobs by hand, week after week, no matter how good the crew is in the field. None of them are hard. All of them are slow enough to cost you a sale, a sub, or a draw.
A lead comes in Friday night and sits until Monday, by when two other builders already called back.
A change gets agreed with a handshake on site, and three weeks later nobody remembers to invoice it.
Bills pile up before anyone enters them, so you do not know a job's real cost until it is already over budget.
Nobody told the homeowner about the delay, so they call your office to find out.
A sub's schedule lives in a buried text, so your office calls around the morning of to confirm who is showing up.
A draw gets assembled by hand at month-end from COIs, W-9s, and waivers scattered across email.
Nobody has to remember a lead came in overnight, or chase a call that never happened.
Read the guideNobody has to remember three weeks later that a change never got billed.
Read the guideNobody finds out a job is over budget after it's already finished.
Read the guideNobody has to stop and explain a schedule change over the phone.
Read the guideNobody has to spend the morning calling around to confirm who's showing up.
Read the guideNobody discovers a lapsed COI on-site, or builds a draw from scratch at month-end.
Read the guideYou are running two or three houses at a time, each one different, each one full of decisions the homeowner wants to weigh in on. The paperwork load per house is higher for you, not lower, because nothing repeats. We set up lead follow-up and homeowner updates to flex with a custom build's pace, so a slower, more detailed process does not mean a quieter inbox.
You are running volume. Ten houses, fifteen houses, the same four floor plans, and the thing that breaks is not any single job, it is doing the same six jobs ten times over without dropping one. We build the system once per job type and let it run against every house on your lot list, so your office scales with your pipeline instead of needing another hire every time you add a phase.
Your change orders happen more often and for smaller dollar amounts than new construction, which is exactly why they are the easiest to lose. A small change nobody invoices does not feel like a big miss in the moment, but several of those a month is real margin walking out the door. We make the change order the easiest form on the job site to fill out, so it gets filled out.
Job costing, bills, and change order invoices stay current in the accounts your bookkeeper already reconciles.
Leads, schedules, and change orders sync with the job data you already track in JobTread, instead of living in a second place.
Status updates, scheduling texts, and document requests run through the Gmail, Calendar, and Drive your office already has open.
The same automation runs through Outlook, Outlook Calendar, and SharePoint for offices built on Microsoft instead of Google.
We're building this with our first builder now, inside their own QuickBooks and JobTread accounts, against a real backlog of leads, change orders, and draws, not a demo. What we learn from that build becomes the standard setup for the builder who comes after. Whoever joins while we're still in that stretch gets to shape what gets built and in what order, in a way that won't be true once this is running the same for everybody.
The discovery call is free either way. The price comes with the written plan, after we've looked at your actual jobs, not before it.